AI sales and service team
Enhance your organization leveraging AI for your coaches, parents, and players.
Activate 5 specialized AI agents to organize every trip, keep parents informed, and help coaches stay focused on the game while revenue keeps growing.
Travel operations concierge
Roadie
Matches every traveling roster with the right hotel partners, negotiates perks, and keeps itineraries in sync with parents and staff.
- Captures guest counts, room needs, and bus logistics in one place
- Pairs groups with hotels that have inventory and the right amenities
- Hands confirmed bookings back to Groupbook for easy follow-through
Itinerary and availability wizard
Scheduler
Builds polished run-of-show schedules, coordinates venue holds, and surfaces the next critical task for your team.
- Collects activity requests and time windows from coaches and directors
- Creates shareable schedules that update automatically when plans shift
- Keeps staff accountable with reminders and approvals inside Groupbook
Announcement and hype copywriter
Broadcaster
Drafts emails, texts, and social blurbs that rally guests, partners, and sponsors around your next experience.
- Turns itineraries and offers into polished outbound campaigns
- Segments messaging for families, partners, and local vendors
- Tracks what resonates so every blast keeps getting better
Always-on concierge
Core
Answers quick questions about Groupbook, routes leads to the right workflows, and keeps your team focused.
- Understands every assistant and recommends the best fit
- Fetches how-to guides and product tutorials on demand
- Escalates urgent conversations to a live Groupbook expert
Student-athlete recruiting advisor
ScoutLink
Coaches student-athletes through polished outreach, compelling bios, and multi-touch recruiting campaigns that get noticed.
- Drafts structured, personalized emails that highlight academics and athletics
- Builds concise bios and highlight captions that spotlight standout stats
- Maps respectful follow-up cadences to keep conversations moving with coaches
Convert assistant conversations
Ways to keep Groupbook top of mind
Turn every chat into a growth moment. Layer these playbooks onto your marketing automation so coaches, parents, and players stay engaged after they meet an agent.
Route transcripts into your CRM
Automatically forward every assistant conversation to HubSpot or Salesforce so reps can qualify and follow up within their existing workflow.
Trigger nurture emails instantly
Use the email transcripts to enroll families in tailored journeys that highlight booking deadlines, travel perks, and fundraising opportunities.
Offer co-branded call-to-action banners
Embed deep links to each agent inside newsletters, team apps, and hotel landing pages to keep Groupbook involved whenever itineraries change.
Secure the dashboard by setting AGENT_LEADS_DASHBOARD_TOKEN and appending ?token=<your-token> when loading the page.
Ready to plug AI into your Groupbook funnel?
Share your upcoming seasons, preferred partners, and revenue targets—we will configure the agents that capture and convert the leads for you.