All your team’s travel and admin — handled.
Groupbook automates the grunt work of running a team, from booking hotels to chasing paperwork, so you can focus on the game (and maybe catch a breather on Sunday night).
Save 17–28 hours every week
That’s 70–110 hours a month back in your pocket—nearly half of a full-time hire, reclaimed for coaching and player development.
| Task | Hours/Week Saved | What Groupbook Handles |
|---|---|---|
| Travel Coordination | 5–8 hrs | Gathering rooming lists, managing blocks, and handling every “do we have a hotel?” message. |
| Parent/Team Communication | 4–6 hrs | Sending reminders, game updates, cancellations, and answering the same questions twice. |
| Scheduling & Logistics | 3–5 hrs | Updating calendars, resolving conflicts, and chasing confirmations from busy families. |
| Forms, Payments, and Tracking | 2–4 hrs | Collecting waivers, fees, uniform sizes, and keeping the paper trail tidy. |
| General Follow-Up & Problem Solving | 3–5 hrs | Putting out last-minute fires, clarifying miscommunications, and keeping everyone calm. |
Built by coaches and team parents who have lived the chaos
TeamHub AI combines on-the-ground experience with automation built specifically for youth and amateur sports programs. Every feature keeps you out of the admin weeds and focused on winning.
Travel & Accommodation
Find the perfect hotel for every away game. Groupbook’s Roadie AI matches your roster with vetted properties, locks in team discounts, and keeps stay-to-play events compliant.
- •Compare bids side-by-side and approve blocks in a couple of clicks.
- •Share auto-generated booking links so parents stop hunting travel sites.
- •Track pickup pace and inventory without calling a single front desk.
Team Communication
Keep everyone on the same page—without living in your inbox. Broadcaster AI pushes itineraries, weather alerts, and last-minute changes across email and text.
- •Segment parents, players, and coaches for the right message at the right time.
- •Auto-nudge anyone who still hasn’t opened the update (yes, even Coach Dave).
- •Log every send so you always know who received what.
Scheduling & Itineraries
From practices to tournament weekend, Scheduler AI keeps a living, color-coded itinerary that updates itself when plans shift.
- •Sync calendars across teams and staff so double-bookings disappear.
- •Share clean itineraries that parents can save, print, or subscribe to.
- •Log changes automatically so there’s no “version 8” spreadsheet to track down.
Forms & Registration
Ditch the clipboards. Collect every waiver, player registration, and uniform size in one secure dashboard and set it to chase stragglers for you.
- •Assign due dates with automatic reminder cadences.
- •Store everything in a central, searchable repository—no more inbox spelunking.
- •Export clean reports when tournaments ask for proof.
Payments & Tracking
Track dues, tournament fees, and fundraising dollars without juggling spreadsheets. Groupbook shows who’s paid, who hasn’t, and what’s coming next.
- •Send payment reminders with one click and log every response.
- •Track hotel commission earnings to reinvest back into your program.
- •Give families a simple view of what they owe and when.
Team-Trained AI (Your Virtual Assistant)
Meet the assistant coach that never sleeps. Groupbook’s AI learns how your club runs and handles the repetitive work on autopilot.
- •Answers parent questions 24/7 with context from your actual workflows.
- •Flags anything that needs a human touch so you stay in control.
- •Keeps Roadie, Broadcaster, and the rest of the crew working together as one unit.
Real coaches, real relief
“Groupbook saved me so much time on our travel planning and paperwork. Our parents actually thanked us for once!”
— A real coach who now spends weekends at the field, not the laptop
Why teams upgrade to TeamHub AI
- •One login for travel, communication, scheduling, forms, and payments.
- •AI assistants that get smarter every week you use them.
- •Concierge support from humans who understand youth sports.
See TeamHub AI in action
Skip the price charts—our crew will tailor a Groupbook game plan for your club and walk you through exactly how the assistants free up your weekends.